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The Edit Account Field page contains a series of inputs
defining the properties of a particular account feild.
Name
The name of the field. This appears on the create account
and search account pages.
Length
The length of the field as it is displayed in webTA. Other
properties may cause a different length to be sent to NFC.
Field Type
The structural field's type. There are six different types:
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Fiscal year field - The fiscal year field contains
the fiscal year information that is placed at the beginning
of each account. The fiscal year is determined while
building the T&A data. The value for this field can not be
entered during account creation process. There can only be
one fiscal year field per account structure.
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Fixed field - Fixed type fields always contains the value
specified in the "Fixed/Default" property of the field.
These fields are read only when creating the account.
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Key field - A field can be set as key field that will
contain a substitute value for a value combination of
other fields indicates as key value fields. The key fields
contain a default value that acts as a place holder. This
value is replaced by an actual key value for the combination
of key value field values. The value for this field can not
be entered through the interface but is auto generated.
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Key value field - A field can be set as a key value field
where the value be part of the key generated for the
account. The key value fields are not be transmitted and
the key generated for the value is transmitted instead.
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Value field - This is a regular field for which a value
must be entered on the account creation wizard.
Timesheet Entry field - The timesheet entry fields indicate
that the value of the field will be stored in the account
but is not entered on the account creation wizard but is
added to the account when an account is selected for
the timesheet. The value for this field is entered at that
time and then added to the selected account. These fields
are hidden on the account creation wizard.
Entry Type
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Required - A required field must contain a value and that
value must be exactly the length specified above. This
is usually enforced at account creation time.
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Optional - An optional field my contain no value or a
value with a length exactly equal to the length specified
above. Also, optional field must appear at the end of the
structure.
Format Type
This indicates how the field value will be entered/selected
on the account creation wizard.
- Free form: User will enter the value for the field in
a text box.
- Drop down: User will select a value from a drop down
select box of valid/available values.
- Hidden: This field is hidden on the account creation
wizard and value for this field can not be entered on
the account creation wizard.
- Searchable: This field maps to a lookup table which
contains the valid/available values for this field.
This table can be searched and value can be selected
from there.
Fixed/Default
This property is required for fields of type
"Fiscal year field" or "Fixed field" and its value must be the
length sepecified above.
A fixed/default value may also be specified for optional fields.
In this case the fixed/default is added to the account if an
account creator does not explicitly set a value for the field
during account creation.
Whenever an account is prepared for transmission to NFC, all
underscore characters (_) are replaced with spaces.
In the case of "Fiscal year field" type fields the
Fixed/Default value is a template for the fiscal year portion
of an account. In this template one to four consecutive
asterisks (*) may used to specify how the fiscal year portion
of the account will appear. For example a fiscal year template
of "G**" will generate "G05" when used for fiscal year 2005.
The templates are applied at build time and the "Fiscal year"
of an account appears in the build file sent to NFC.
The following is a list of how the different templates will
appear in Fiscal year field for the fiscal year 2001:
- * -- will appear as "1".
- ** -- will appear as "01".
- *** -- will appear as "001".
- **** -- will appear as "2001".
Transmission Type
Specifies how the field appears when an account of this
structure is transmitted to NFC.
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Send entire field - This options causes the entire field
values to be sent.
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Substring - This option causes a substring of the field's
value to be sent during transmission. When this option is
selected the substring boundries must be specified in the
input areas to the side. These boundries are the positions
of the first and last characters in the field. The position
are inclusive and start with one. e.g. If a field of length
six is of transmission type substring with a start and
end posision of one and four. The field value
ABCDEF would be sent as ABCD.
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Arbitrary - Causes a non-related value to be sent to NFC
for a certain display value of this field. The display
value of refers to the value of the field that is shown in
webTA. This display/transmit values mapping is done on the
Edit Account Field Values page. The length of the
transmitted value is specified by the "XMIT Length"
property below.
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Do not transmit - Causes the field to no be transmitted at
all. A field of this type leaves no empty space in the
transmitted version of the account.
XMIT Length
Specifies the transmission length of the field. This property
is only editable is the transmission type is set to "Arbitrary".
Validate field
This flag indicates if the field value is to be validated
against the lookup table that stores the possible valid/
available values for the field. The drop down format
automatically selects the valid/available values from the lookup
table but free form format values can be explicitly validated
by setting this flag for the field.
Save
Saves the account field to the working copy of the account
structe. This does not cause the field to be saved directly
to the data base.
Cancel
Retrun to the Edit Account Structure page.
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