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Timekeeper Module

Contents

Select Employee

Introduction
Getting Started

Main Menu

The table lists the employees assigned to you and those assigned to a timekeeper for whom you are a delegate. Corrections are designated by “(C)” to the right of the Pay Period.

The status column holds the following flags, when appropriate.

  • No Profile - The T&A profile must be set for this employee for this pay period before other operations can be performed.
  • No Data - The T&A profile is set but the time sheet is currently empty.
  • Emp. Validated - The employee has validated this record.
  • Tkp. Validated - The employee’s timekeeper has validated this record.
  • Certified - This record has been certified by the employees supervisor, and is ready to be built.


Functions Specific to the Selected TA Record

If there are corrections present, an employee can have multiple rows of TA data in this table. This group of buttons operates on a single pay record.

Edit T&A

Modify T&A transactions for the selected employee.

T&A Profile

Modify the T&A Profile for the employee for this pay record.

Set Pay period

Pay period for any employee can be set to any period that is between the last built pay period and current.

Leave

Modify leave data for the employee for this pay record.

Delete

Correction records may be deleted without being built. Deleting a correction causes all changes made to the T&A record to be eliminated: the record returns to the historical archive in exactly the same state it was retrieved. Corrections are designated by “(C)” to the right of the Pay Period.

Validate

Validate the currently selected T&A. Validation ensures that all data entered is mutually consistent. All records must be validated before the supervisor can certify the data for transmission.

Summary

View the summary form for the selected employee pay record. The summary form shows the T&A data, T&A profile, and leave data and is the form that the supervisor views during certification.


Functions Specific to the Selected Employee

The selected employee is the one with the selected radio button on the line with that person’s name. To select a different employee point your mouse cursor to the radio button on the line for the employee you want to select and click the mouse button. The radio button should then be filled in. Only one employee may be selected at a time.

Default Schedule

Create or modify the default schedule for the selected employee. Default schedules are required for exception processing and may also be used to restore T&A transactions when Retain Data is set to Restore from Default.

Correction (Regular)

Create a correction record for a previous pay period (up to one year ago).

Local/Prior Correction

Create a local or prior correction record. A local correction is for a previous pay period that is either missing or historic. A prior correction is only for a previous pay period that is missing. During the build process, local corrections are built, but not transmitted. Prior corrections, however, are built and transmitted.

Locator Info

Modify the contact information for the selected employee including work address, phone number and email address. This information is not required for T&A processing and is not sent to payroll/personnel system.

Certified T&A’s

View the certified T&As for the employee selected. A list of all certified T&As for the employee is displayed for you to select from.

Emp Profile

Change a person’s User ID, password, name, Social Security Number, timekeeper, or supervisor on this form.

Leave Audit Report

A Leave Audit Report can be generated to reconcile historical leave records for a selected employee. The report will display a line for each pay period that the employee has certified records in the system.


Functions Not Specific to Selected Employee

Validate All

Perform the validation for all employees assigned to you. This function is similar to the validate function above except it applies to all employees, not just the currently selected one. Error and warning messages are separated by employee in the result form.

Click Return to return to the main menu.

 
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