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Timekeeper Module

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Search for Employee

Introduction
Getting Started

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You can use the Search for Employee screen to query the system for users matching your search terms.

All searches (except SSN) use fuzzy matching, so, for example, a search for users with last name of 'Joh' would match 'Joh', 'Johnson', and 'Johansen'. In order to search on SSN, you would need to give the complete SSN.

You can also specify an alphabetical range while searching on the last name. For example, 'c-h' will display users with lastnames starting with characters 'c' through 'h'.

You can also configure the search to display either active or inactive users. This can be used to select an inactive user for reactivation. Inactive employees are those who worked for your agency in the past and have records in the webTA database. You can reactivate them instead of creating a new record for them.

If you are a delegate for more than one timekeeper, or if you are both an actual timekeeper and another timekeeper’s delegate, you can configure the search to only display employees assigned to a particular timekeeper.

The T&A Type field allows you to limit T&A records to those records meeting the following criteria.

  • Corrections Only displays T&A records in the system which are correction records.
  • Unvalidated Displays records which have not been validated by either the employee or the timekeeper.
  • Validated Displays records which have been validated by the employee or the timekeeper, but which have not yet been certified by the supervisor.
  • Certified Displays records which have been both validated and certified, but not yet built.
  • No Profile Displays records for which no T&A profile data has yet been stored. Records must have T&A profile data recorded before time can be entered for that record.

The Pay Period field allows you to restrict the records displayed based on the pay period.

  • Current Matches records for the current pay period.
  • Previous Matches records for the previous pay period, which are typically completed records which need to be certified and built.
  • Older Matches records not in the current or previous pay periods.

 
 
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